What you can see

• Members Applied — records currently not fully approved.
• Members Joined — members whose approval status is Approved.
• Districts Covered — unique districts represented in the member data.
• Blocks Covered — unique District + Block combinations.
• Vidyalayas Represented — unique District + Block + OAV combinations.

How to use the drill-down

1. Open Home.
2. Review the statewide summary cards.
3. In Select District, choose a district.
4. The district card appears and shows the number of records for that district.
5. Select a Block. The block card then shows the number of records belonging to that district and block.
6. Select an OAV. The OAV card shows the records for that exact District → Block → OAV combination.

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Information required

• Full Name
• Date of Birth
• Vidyalaya Designation
• District
• Block
• OAV Name
• Year of Joining
• 10-digit Mobile Number

Step-by-step registration

1. Open the Join Association tab.
2. Enter your Full Name exactly as it should appear in the association record.
3. Select/enter your Date of Birth.
4. Select your Vidyalaya Designation.
5. Select the District. The Block list is populated from the portal's district data.
6. Select the Block. The OAV list is then populated for that District + Block.
7. Select the correct OAV Name.
8. Enter the Year of Joining as exactly four digits, for example 2015.
9. Enter the Mobile Number as exactly ten digits.
10. Submit the registration form once. While registration is being processed, the Submit button is locked to prevent double-clicks, repeated taps or repeated Enter submissions.
11. If validation succeeds, the portal creates the member record and displays the newly issued Membership ID in the success window.
12. Save the Membership ID carefully. It is required for normal Member Login.

Membership ID rules implemented by the portal

• Format: YYYY + four-digit sequence, e.g. 20260001.
• Issued immediately: a real Membership ID is assigned at registration.
• Released IDs: an ID released after rejection or accepted leaving may be reused for the same join year.
• No duplicate active assignment: the released ID is removed from the release pool when reassigned.
• Duplicate check: identical Name + Mobile registration is blocked.

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Status meanings

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Method A — Login with Membership ID

1. Open Member Login.
2. Enter your Member ID.
3. Enter the Mobile Number registered in the portal.
4. Click Login.
5. If both values match a member record, your member dashboard opens.

Method B — Forgot Member ID

1. Click Forgot Member ID? Login with Name & Mobile.
2. Enter your Full Name exactly as registered.
3. Enter your Mobile Number.
4. Enter your Date of Birth.
5. Click Retrieve My Profile.
6. If all three identity fields match, the portal displays your Membership ID and opens your profile.

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Information shown

• Member Photo, when a photo exists in the record
• Full Name
• Membership ID
• Vidyalaya Designation
• District
• Block
• OAV Name
• Year of Joining
• Mobile Number
• Membership approval status

Digital ID card workflow

1. Log in to Member Login.
2. Check the information displayed on the card.
3. If the membership is Approved, the Download Membership ID Card button is enabled.
4. Click the download button.
5. The portal creates a standalone HTML ID-card file using the current card information.
6. Open the downloaded file in a browser for viewing or printing.

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Locked fields

• Membership ID — locked
• Name — locked
• Date of Birth — locked

Editable fields

• Vidyalaya Designation
• District
• Block
• OAV Name
• Year of Joining
• Mobile Number

How to update

1. Log in as a member.
2. Scroll to Edit your Profile.
3. Change only the fields that need updating.
4. Ensure Year of Joining is four digits and Mobile Number is ten digits.
5. Click Save Modifications.
6. The digital card preview is refreshed with the saved values.

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Member steps

1. Open the Leave Association section after logging in.
2. Click Leave Association.
3. Select a reason: Join another service, Not interested to mention reason, or Other.
4. If Other is selected, enter the reason in the additional field.
5. Click Submit Leave Request.
6. The request becomes Pending and the portal prevents a second pending request for the same member.

District Admin processing

1. The District Admin sees a notification button when pending leave requests exist for that district.
2. Open the leave-request window.
3. Review the member name, Membership ID, mobile number and stated reason.
4. Click Accept when the request is to be processed.
5. After acceptance, the member record is permanently removed and the Membership ID is released for future allocation.

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Available portfolio roles

• President
• Vice President
• Vice President (Female)
• Gen. Secretary
• Joint Secretary
• Treasurer
• Joint Treasurer
• EB Member

How to view

1. Open District Portfolios.
2. Choose a district from Select District to Display Portfolios Structure.
3. Review the portfolio cards shown for that district.
4. Each card can show the office-bearer's name, association designation, school designation, block, OAV and mobile number.

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1. Open EB Members.
2. Review the total count and member cards.
3. Use the search field to search by name, district, block, OAV or mobile.
4. The displayed cards update to the matching records.

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1. Open District Admin.
2. Select the required district in Target District Selection.
3. Enter the district's password.
4. Click Login.
5. After successful verification, the district name is displayed throughout the admin workspace and the district-specific data panels are loaded.

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Functions

• Live member count
• Year filter
• Search by Member ID / Name / Mobile
• Pagination at 50 records per page
• Approve
• Correction
• Reject
• Export District CSV

Searching and filtering

1. Select a year from the Year filter or leave it at All Years.
2. Enter a name, Member ID or mobile number in the search box.
3. The table refreshes immediately.
4. Use Previous, page numbers and Next when more than 50 matching records exist.

Important administrative change

District CSV

1. Apply the desired filters if you need a filtered export.
2. Click Export District CSV.
3. The download contains the currently filtered district member list.

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Available actions

Approve an application

1. Review Member ID, name, designation, block, OAV and mobile.
2. Click Approve.
3. Confirm the approval prompt.
4. The application becomes active immediately.
5. The member can then download the digital ID card.

Request correction

1. Click Correction.
2. Enter a clear explanation of what must be corrected.
3. Confirm/save the decision.
4. The member sees the correction remark after login.
5. The member edits the permitted fields and saves; the record returns to Pending.

Reject an application

1. Click Reject.
2. Enter the rejection reason/remark.
3. Confirm the permanent deletion warning.
4. The application is deleted and its Membership ID is placed into the released-ID pool for its join year.

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• Membership ID
• Name
• Date of Birth
• Designation
• District
• Block
• OAV Name
• Year of Joining
• Mobile Number

How to edit

1. Log in to State Admin.
2. Open District-Wise Members.
3. Select the required district from Select Target District to Isolate Data.
4. Locate the member and click Edit.
5. Review the complete member record in the editor.
6. If changing District or Block, select the new District first; the Block and OAV choices are repopulated accordingly.
7. Ensure all required fields are filled.
8. Year of Joining must be four digits; Mobile Number must be ten digits.
9. Click Save Changes.
10. The relevant statewide data and dashboard statistics are refreshed.

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1. Log in to the correct district.
2. Watch for the red Leave Requests notification.
3. Click it to open the request list.
4. Review the member's name, Member ID, mobile and reason.
5. Click Accept only after verifying the request.
6. The portal permanently removes the member record, releases the Membership ID and removes the processed request.

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Maximum structure

The portal supports a maximum of 8 portfolio assignments per district, one for each configured role.

Assign a portfolio

1. Open the District Admin Portfolios sub-tab.
2. Check the Portfolios Assigned (x/8) counter.
3. Enter a valid Membership ID belonging to a registered member of the selected district.
4. Select an available association role.
5. The portal checks that the role has not already been assigned.
6. The member details are taken from the district's member record.
7. Submit the assignment.

Remove a portfolio

1. Find the portfolio card.
2. Click the trash/remove button.
3. Confirm the removal.
4. The portfolio is deleted and that role becomes available again.

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1. Open State Admin.
2. Enter the State Admin password.
3. After successful authentication, use the sub-tabs to access statewide tools.

State Admin sub-tabs

• All Registered Members
• Bulk Approve Pending
• Leave Requests
• District-Wise Members
• District Portfolios
• Password Manager

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Displayed columns

Member ID, Name, Designation, District, Block, OAV Name, Mobile and simplified Status.

How to use

1. Open All Registered Members.
2. Choose All Years or a specific joining year.
3. Search by name, Member ID, district, block or mobile.
4. Use pagination when the result set is large.
5. Click Download All Members CSV to export the statewide directory.

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What it shows

All records whose approvalStatus is currently Pending, regardless of district.

Bulk approval workflow

1. Open Bulk Approve Pending.
2. Review the statewide pending count.
3. Use the search box to narrow the list by name, ID, district, block or mobile.
4. Select individual records using the checkboxes, or use Select All for the displayed pending set.
5. Click Bulk Approve Selected to approve all selected applications.
6. Alternatively, click Reject Selected to permanently reject all selected applications after entering one rejection reason and confirming the warning.
7. Confirm the operation if prompted.
8. The selected members become Approved/Active and their existing Membership IDs are unlocked for ID-card download.

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1. Open District-Wise Members.
2. Choose a district from Select Target District to Isolate Data.
3. The district's records load automatically.
4. Use the year filter if required.
5. Search by name, Member ID, block or mobile.
6. Use pagination for large results.
7. Click Edit beside a member when a full administrative correction is required. The editor is State Admin-only and can modify all member fields. Click Download Filtered CSV to export the currently selected district dataset.

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1. Open District Portfolios.
2. Select the district you want to inspect.
3. Review the available portfolio assignments and office-bearer information.
4. Use this view to compare district structures and identify unfilled positions.

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Features

• District-wise password cards
• Search by district
• Show/hide password
• Copy password to clipboard

How to use

1. Open Password Manager.
2. Search for the district if required.
3. The password is initially masked.
4. Click the eye icon to reveal or hide it.
5. Click the copy icon to copy it to the clipboard.
6. Share credentials only through verified administrative channels.

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Where pagination is used

• District Admin — Enrolled Members
• State Admin — All Registered Members
• State Admin — Bulk Approve Pending
• State Admin — District-Wise Members

Best practice

1. Filter by year first when appropriate.
2. Use the search field for a smaller result set.
3. Move through pages using Previous, page numbers and Next.
4. Remember that CSV export follows the currently filtered dataset where the portal provides a filtered export button.

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What it shows

Every leave request currently marked Pending, from any district, together with the member's name, Membership ID, district, mobile number and stated reason.

How to use

1. Log in to State Admin.
2. Open the Leave Requests sub-tab. A badge shows the statewide pending count.
3. Use the search box to narrow the list by name, Membership ID, district or mobile.
4. Review the member's details and stated reason.
5. Click Accept to permanently remove the member and release their Membership ID for future allocation — confirm the warning prompt.
6. Click Return to dismiss the request and keep the member Active with their existing Membership ID.
7. The list and badge refresh automatically after either action, and again the next time you log in.

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What changed

• Sub-tabs render as a vertical sidebar list with icons
• Selected sub-panel content sits inside a shaded "content well"
• District Admin's sidebar is accent-colored crimson; State Admin's sidebar is accent-colored navy, so the two workspaces stay visually distinct
• Member/data tables keep every column on one line and scroll horizontally instead of wrapping messily

Using it on a phone or small screen

1. Open District Admin or State Admin on a narrow screen.
2. The sidebar is collapsed by default so the content area gets the full screen width.
3. Tap the ☰ Sections Menu button above the content to reveal the sidebar list.
4. Tap the section you want to open.
5. The sidebar automatically collapses again so the selected section fills the screen.
6. Tap ☰ Sections Menu again at any time to switch to a different section.

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